Engineer and Main Contractor documents

Day-to-day channel, no contract

Main ContractorEngineer

Instructions, submittals, inspections, certificates and determinations. No contract between the two, yet the busiest document stream on the project.

Procurement routeApplies to the Employer, consultants and Main Contractor

The Employer designs through its consultant, tenders complete drawings and bills, and the contractor builds. FIDIC 1999 Red Book.

TradeCivil and structureEnvelopeMEPFinishes and fit-outSpecialistInfrastructure

Pick a trade to add the documents written for that trade

Viewing as

Contract stages

Pre-contract

Post-contract

Post-contractAfter award

3Sign and start

8 documents. Agreement, securities, insurances, programme and mobilisation

Main Contractor issues

Baseline programme submission

RB 8.3 Within 28 days of receiving the notice of the Commencement Date

AED 129

Key staff approval request

RB 4.3

AED 39

Subcontractor and supplier approval request

RB 4.4

AED 49

Cash flow estimate

RB 14.4 Within 42 days of the Commencement Date, revised every three months

AED 79

Engineer issues

Commencement notice

RB 8.1 Not less than 7 days’ notice of the Commencement Date

AED 39

Programme review comments

RB 8.3 Notice within 21 days if the programme does not comply

AED 49

Engineer’s consent to subcontractor or supplier

RB 4.4

AED 39

Engineer’s delegation of authority to assistants

RB 3.2

AED 49

Stage pack: Main Contractor to Engineer: Sign and start

8 documents in this pack. 35% less than one by one.

~~AED 472~~AED 309

4Build and monitor

23 documents. Submittals, inspections, quality, safety and progress

Main Contractor issues

Transmittal with status codes

AED 39

Request for information form and register

RB 1.9 Response period set in the communication protocol, commonly 7 to 14 days

AED 79

Material approval request and submittal register

RB 7.2

AED 79

Shop drawing submittal and drawing log

RB 4.1

AED 79

Method statement submittal

RB 8.3

AED 79

Risk assessment and method statement (RAMS)

AED 99

Inspection request and log

RB 7.3 Notice before covering up work, commonly 24 hours

AED 79

Material inspection request on delivery

RB 7.3

AED 49

Inspection and test plan

RB 7.4

AED 99

Daily site report

RB 6.10

AED 49

Weekly progress report

AED 79

Monthly progress report

RB 4.21 Within 7 days after the last day of each month

AED 149

Programme update and look-ahead

RB 8.3

AED 79

HSE monthly statistics and incident notification

RB 6.7

AED 79

Correspondence and notices register

RB 1.3

AED 59

Early warning notice

RB 8.3 Promptly, when a probable future event may delay or disrupt the works

AED 39

Engineer issues

Submittal review sheet with status code

RB 7.2 Review period per the contract, commonly 14 to 21 days

AED 49

Non-conformance report and log

RB 7.5

AED 79

Engineer’s instruction and register

RB 3.3

AED 59

Site observation report

RB 7.3

AED 39

Permit to work set

AED 79

Progress meeting minutes and action tracker

AED 39

Notice to correct

RB 15.1

AED 49

Stage pack: Main Contractor to Engineer: Build and monitor

23 documents in this pack. 35% less than one by one.

~~AED 1,607~~AED 1,039

5Changes and claims

12 documents. Variations, notices, claims and extensions of time

Main Contractor issues

Notice of variation and request for instruction

RB 13.1 Promptly after identifying the change; particular conditions often set 7 days

AED 49

Variation proposal with cost and time breakdown

RB 13.3 As soon as practicable after the request; particular conditions often set 14 days

AED 99

Notice of claim

RB 20.1 Not later than 28 days after awareness of the event, or the claim is lost

AED 59

Contemporary records pack and delay event log

RB 20.1

AED 99

Fully detailed extension of time and prolongation claim

RB 20.1 Within 42 days of awareness of the event

AED 249

Recovery programme and mitigation notice

RB 8.6

AED 99

Engineer issues

Engineer’s request for variation proposal

RB 13.3

AED 39

Variation order

RB 13.3

AED 79

Engineer’s response to notice and request for particulars

RB 20.1

AED 49

Engineer’s determination

RB 3.5 The Engineer responds within 42 days of receiving the detailed claim (Sub-Clause 20.1)

AED 79

Employer’s claim notice

RB 2.5 As soon as practicable after awareness

AED 59

Inside the Engineer

Variation register with estimates and approved values

RB 13 internal

AED 149

Stage pack: Main Contractor to Engineer: Changes and claims

12 documents in this pack. 35% less than one by one.

~~AED 1,108~~AED 719

6Payments

8 documents. Applications, certificates, invoices and payment records

Main Contractor issues

Advance payment application

RB 14.2

AED 59

Interim payment application with statement and schedules

RB 14.3 Monthly, after the end of each period

AED 149

Measurement and dayworks sheets

RB 12.1

AED 79

Provisional sum and prime cost expenditure statement

RB 13.5

AED 59

Statement at completion

RB 14.10 Within 84 days of the Taking-Over Certificate

AED 99

Final statement and discharge

RB 14.11 Draft final statement within 56 days of receiving the Performance Certificate

AED 149

Engineer issues

Interim payment certificate

RB 14.6 Within 28 days of receiving the statement

AED 99

Final payment certificate

RB 14.13 Within 28 days of the final statement and discharge

AED 79

Stage pack: Main Contractor to Engineer: Payments

8 documents in this pack. 35% less than one by one.

~~AED 772~~AED 499

7Handover and close

15 documents. Testing, taking over, defects, final account and close-out

Main Contractor issues

Civil Defence inspection and completion certificate checklist

Authorities

AED 79

Permanent utility connection request set

Authorities

AED 59

Handover strategy and documentation plan

RB 4.1 Commonly required six months before completion

AED 99

Testing and commissioning method statement and report

RB 9.1

AED 129

Handover documents index

RB 4.1

AED 79

O&M manual structure and as-built index

AED 99

Request for taking-over certificate

RB 10.1 Not earlier than 14 days before the works are expected to be complete; the Engineer responds within 28 days

AED 49

Request for performance certificate

RB 11.9

AED 39

Training and handover of operation record

AED 39

Engineer issues

Snag list and joint inspection record

RB 10.1

AED 59

Taking-over certificate

RB 10.1

AED 59

Defect notification and log

RB 11.1 Before expiry of the defects notification period

AED 59

Notice extending the defects notification period

RB 11.3 Extension limited to two years in total

AED 39

Recommendation to remedy by others and cost recovery notice

RB 11.4

AED 59

Performance certificate

RB 11.9 Within 28 days of the latest expiry of the defects notification periods

AED 59

Stage pack: Main Contractor to Engineer: Handover and close

15 documents in this pack. 35% less than one by one.

~~AED 1,005~~AED 649